To help licensees meet their reporting obligations, a reporting guide and a range of templates will be available shortly. Licensees will need to collect all information required for reporting throughout their licence period.
On this page:
- When to report
- Why do I need to report?
- A guide to reporting
- How to submit a report
- Who can view reports?
Licensees must report every six months. The first reporting period covers the six month period starting on the date your licence is granted or renewed. The second reporting period covers the six month period after the first reporting period ends.
Licensees have 28 days after the end of each reporting period to submit their report.
If you have problems submitting your report within the timeframe please contact us before your reporting period ends. You may incur a penalty if your report is submitted later than 28 days after the end of a reporting period.
Licensees must report on their operations to the Office of Industrial Relations. Failing to report within the timeframe may result in a fine, or your licence being suspended or cancelled.
Reports must include the following information:
- personal and contact details of the licensee and licensee business, including an Australian Business Number
- the number of workers supplied by the licensee to another person or business
- the number of workers holding particular types of visas under the Migration Act 1958 and the respective countries of origin of visa-holder workers
- a description of the arrangements made between the licensee and the supplied workers
- industries that workers are supplied to
- location where workers have been supplied to engage in work
- details about accommodation provided to workers
- any services (such as transport) provided to workers and any fees charged for those services
- information about the licensee's compliance with relevant laws, including any enforcement action started by a regulatory body
- the number of notifiable incidents under the Work Health and Safety Act 2011 and number of applications for compensation made by a supplied worker under the Workers' Compensation and Rehabilitation Act 2003, to the best of the licensee's knowledge.
Use the reporting checklist to ensure you are meeting your reporting requirements.
Licensees must report the number of workers supplied within the reporting period.
Licensees must also report the number of occasions a worker is supplied within the reporting period. This means that if a worker has been supplied to work at three different businesses within the reporting period, all three occasions of supply must be reported.
Licensees must report if they supplied visa workers who have a:
- Working holiday visa (subclasses 417 or 462)
- Employer nomination scheme (subclass 186)
- Skilled independent visa (subclass 189)
- Skilled nominated visa (subclass 190)
- Skilled recognition graduate visa (subclass 476)
- Skilled regional visas (subclass 489 and 887)
- Temporary graduate visa (subclass 485)
- Temporary work (international relations) visa (subclass 403, includes discontinued subclass 416)
- Temporary work (skilled) visa (subclass 457)
- Training visa (subclass 407)
- Student visa (subclass 500).
Licensees must report on each type of work (such as casual work, permanent, fixed-term (contractual) and apprenticeship or traineeship arrangements) that has been offered to workers supplied during the reporting period.
Licensees must also report if workers are paid according to a piecework arrangement and if workers accrue any entitlements. These entitlements include portable long service leave in the building and construction, or contract cleaning industries, sick leave and annual leave.
The industry the worker is working in must also be reported. For example, a worker supplied as an accountant to a mining company should be recorded in 'Mining', not 'Financial and insurance services'.
For the purposes of reporting, industries will be classified according to the Australian Bureau of Statistics Australian and New Zealand Standard Industrial Classification (ANZSIC).
- Agriculture, forestry and fishing
- Electricity, gas, water and waste services
- Wholesale trade
- Retail trade
- Accommodation and food services
- Transport, postal and warehousing
- Information, media and telecommunications
- Financial and insurance services
- Rental, hiring and real estate services
- Professional, scientific and technical services
- Administrative and support services
- Public administration and safety
- Education and training
- Health care and social assistance
- Arts and recreation services
- Other services
Location of workers supplied
The locations that workers have been supplied to perform work must also be reported. The licensee must report the local government area where they have provided workers over the six month reporting period.
Local Government Areas
- Banana Shire Council
- Barcaldine Regional Council
- Barcoo Shire Council
- Blackall-Tambo Regional Council
- Boulia Shire Council
- Central Highlands Regional Council
- Diamantina Shire Council
- Gladstone Regional Council
- Livingstone Shire Council
- Longreach Regional Council
- Rockhampton Regional Council
- Winton Shire Council
- Woorabinda Aboriginal Shire Council
- Balonne Shire Council
- Bulloo Shire Council
- Goondiwindi Regional Council
- Maranoa Regional Council
- Murweh Shire Council
- Paroo Shire Council
- Quilpie Shire Council
- Southern Downs Regional Council
- Toowoomba Regional Council
- Western Downs Regional Council
- Aurukun Shire Council
- Cairns Regional Council
- Cassowary Coast Regional Council
- Cook Shire Council
- Croydon Shire Council
- Douglas Shire Council
- Etheridge Shire Council
- Hope Vale Aboriginal Shire Council
- Kowanyama Aboriginal Shire Council
- Lockhart River Aboriginal Shire Council
- Mapoon Aboriginal Shire Council
- Mareeba Shire Council
- Napranum Aboriginal Shire Council
- Northern Peninsula Area Regional Council
- Pormpuraaw Aboriginal Shire Council
- Tablelands Regional Council
- Torres Shire Council
- Torres Strait Island Regional Council
- Weipa Town Authority
- Wujal Wujal Aboriginal Shire Council
- Yarrabah Aboriginal Council
- Isaac Regional Council
- Mackay Regional Council
- Whitsunday Regional Council
- Burdekin Shire Council
- Charters Towers Regional Council
- Hinchinbrook Shire Council
- Palm Island Shire Council
- Townsville City Council
- Burke Shire Council
- Carpentaria Shire Council
- Cloncurry Shire Council
- Doomadgee Aboriginal Shire Council
- Flinders Shire Council
- McKinlay Shire Council
- Mornington Peninsula Council
- Mount Isa City Council
- Richmond Shire Council
- Moreton Bay Regional Council
- Noosa Shire Council
- Sunshine Coast Council
- Brisbane City Council
- Gold Coast City Council
- Redlands City Council
- Logan City Council
- Ipswich City Council
- Lockyer Valley Regional Council
- Scenic Rim Regional Council
- Somerset Regional Council
- Bundaberg Regional Council
- Cherbourg Aboriginal Shire Council
- Fraser Coast Regional Council
- Gympie Regional Council
- North Burnett Regional Council
- South Burnett Regional Council
The Queensland place names search can be used to find the local government area for a location.
If licensees provide accommodation directly to workers, in connection with their supply to another person, the licensees must report:
- the address of the accommodation
- whether the worker paid any fee for using the accommodation
- the number of workers who have used the accommodation within the reporting period.
Additionally, licensees are required to keep a register of accommodation about the accommodation provided to workers. The register must include:
- the address of the accommodation
- the names of the workers who the accommodation is provided to
- whether the worker payed fees for using the accommodation
- the number of workers who used the accommodation
- the types of residence provided
- the number of rooms in the accommodation.
The contents of the register are not required to be submitted at reporting but the licensee will be asked, at the time of reporting, to declare that they have been keeping a register during the reporting period.
If licensees are aware of accommodation being provided by someone else, the licensee must report, to the best of their knowledge:
- who provided the accommodation
- the address of the accommodation
- whether workers pay fees for using the accommodation
- the number of workers who used the accommodation.
Other services includes meals, transport and job finding services provided to labour hire workers must also be reported.
Meals may include a meal allowance for workers to buy food, or regular meals given to workers. Transport means transportation that a licensee provided, either by payment or having performed, for workers to go to, from or carry out their work.
Licensees must report breaches of laws in relation to fitness and propriety, laws associated to labour hire providers obligations and safety and workers' compensation laws by either the licensee or the business relating to the licence.
Reporting requirements do not affect obligations to both notify the regulator of notifiable incidents and keep a record of notifiable incidents.
To submit a report online, sign in and select 'Reports'.
Some details gathered via reporting, such as industry information and the location where labour hire workers are operating, will appear on the public register.
Certain information gathered via reporting may be shared with other relevant State and Commonwealth agencies.
Last updated 16 April 2018